By Anita Ginsberg
Security is a major issue for all businesses today. This is especially true for the sensitive or proprietary information within the company. The data needs to be protected from physical, online and unforeseen threats. Your business can take several steps to keep sensitive information safe in today’s world.
Tightly Restricted Access Permissions
The first step is to tightly restrict who has permission to access sensitive information. It should not be readily available to just anyone. Physical files should be accessible only to the people who directly need them at the highest levels. Use individual account permissions for each employee to restrict network access to sensitive data instead of broad generic logins.
Multiple Authentication Methods
Have multiple authentication methods for accessing sensitive information through your network. Require a physical authentication key and a password. You could even require some biometric authentication like a fingerprint.
Shred Your Documents and Other Waste
If you are disposing of potentially sensitive documents, then have them shredded. A professional service like Vital Records Control will ensure that all the documents are destroyed and are unrecoverable. You should also shred hard drives, disks and other digital media that might contain data.
Encryption and Virtual Private Networks
Encrypt all of the data on your drives and backup media. Use a file system that will encrypt everything whenever something is written to the drive even temporarily. Additionally, use virtual private networks whenever you must transmit data across public lines or the Internet.
Regular Security Audits and Trainings
Ensure that you have professionals perform regular security audits on your networks, processes and building. Make changes if weaknesses are found. You should also keep your staff trained in how to avoid security problems. The trainings should include not using social media, not allowing unauthorized workers into restricted areas and never using third-party apps on company devices.
Physical Security Systems
A final step is to install extensive physical security systems to protect your sensitive information. Start outside with fences and bright lighting. Have multiple locked doors protecting the central parts of the building. Security cameras and personalized access codes will allow you to track who is going where. This can protect your information, servers and documents.
You never want to take security for granted even if you are running a small business. Criminals are always going to be looking for ways to get sensitive information out of your company either physically or online. You must be proactive about all of your data. These tips will help your business to keep all important information safe.
Anita Ginsburg is a freelance writer from Denver, CO and often writes about business, finance, education and home. She graduated from Colorado State University in 2004. A mother of two, she enjoys traveling with her family when she isn’t writing.
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